TAKING YOUR LEGAL TEAM TO THE NEXT LEVEL
We help you navigate your transformation journey through legal operations consulting and legal tech implementation.
Kalexius supports law departments in achieving their objectives, often starting with a customized assessment of current state to inform current opportunities and future needs. Based on the outputs, Kalexius can design and implement a resource model and technology roadmap tailored to your needs.
No matter what the engagement, our approach carries change enablement throughout the process. We utilize change management techniques to ensure the successful adoption and utilization of tools and technology as well as any process improvement and other changes that may be implemented.
Shaping the future of the legal department through an in-depth review of people, process and technology
LEGAL OPERATIONS & TRANSFORMATION
Kalexius supports law departments in achieving their objectives through an effective use of legal operations.
Often, they begin with a customized assessment of current state to inform current opportunities and future needs. Based on the outputs, Kalexius can design and implement a resource model and technology roadmap tailored to your needs.
The assessment is typically done through a series of key steps specifically tailored to clients’ needs. We work with clients to determine the best approach for their department thanks to our in-depth legal operations expertise.
LEGAL TECH STRATEGY & IMPLEMENTATION
We help clients design a strategic technology roadmap that enables them to prioritize objectives.
We use an approach that considers time, level of effort, cost, and expected return on investment. With so many tools available, we work with you to understand your needs in order to establish a prioritized mapping of processes and technology for the department.
We cover all areas of practice, including contract lifecycle management, matter management and eBilling, document management, legal dashboards and legal entity management. We partner with major providers to ensure a smooth journey and maximize adoption down the line.
A large energy and petroleum company had a team of lawyers with too much work. The client needed an alternative to adding permanent headcount.
Kalexius undertook an analysis of the existing service delivery model, reviewed the workload and conducted an internal workload survey. Based on discussions with the team and the survey findings, Kalexius identified areas to streamline the model and leverage internal and external alternatives.
Kalexius conducted a mapping of the work and identified over ten work types that were low in complexity and low in volume, and suitable for outsourcing. Kalexius also identified the team members that were carrying higher workloads and was able to work with the client on specific areas to shift and balance the internal workloads.
Using the outputs of the work, the client was able to make informed decisions about the work that would stay in-house and work that could be shifted to an alternative service delivery model. This meant that in-house lawyers could focus on more strategic matters and no additional permanent headcount was needed. The pragmatic solution was deployed using a robust change management approach to ensure success for the team, the internal clients, and the managed service team.
A multinational life sciences company needed to refine its external management program in order to maintain a year-over-year flat budget. This included building a robust accrual process that would be easy to execute, and a training and communications package for internal counsel to ensure program alignment and compliance with leadership expectations around spend and staffing of external resources.
We worked with the client to conduct an analysis of the current spend, staffing, and outside counsel guidelines. We conducted discussions with legal leadership and team members to understand the current resource model and perceptions around the use of external counsel. It was clear that there was some misalignment among leadership and other in-house counsel responsible for managing external counsel.
We worked with the team to design a program that would enable them to meet or exceed their targets. This included a revision to their outside counsel guidelines with additional training for internal team members. We also conducted an analysis of their matter management process and made changes that would ensure consistency across the department, and ensure the quality of data necessary for reporting on key metrics. Working with the internal finance team, we were able to establish a regular accruals process that was reasonable for external counsel and provided the necessary information for accurate forecasting.