Case study · Entity management · Switching
Moving US entities to Kalexius after a records review
AT A GLANCE
Our client: a telecommunications group headquartered in the US
.01 PORTFOLIO
- 68 US registrations across 50 states
- 16 international entities in 7 jurisdictions
.02 SERVICES
- Registered agent
- Annual filings
- Corporate changes
- International entity management
- Flagship®
- Compliance Monitor
.03 RESULTS
- 39 issues found and corrected
- 1 provider worldwide
How a telecommunications group found multiple issues in its US entity records and moved its portfolio to Kalexius
Kalexius already managed the group’s international entities. When our team reviewed its US records, we found a number of compliance issues. Our client asked us to resolve the issues and to take on the management of their US portfolio. Within two weeks, we onboarded the portfolio. Our client now benefits from having its US and international entities with one provider, on one compliance calendar together with consolidated invoicing.
THE SITUATION
The group had worked with Kalexius on its international entities since 2024, with one point of contact for its entities in seven international jurisdictions.
Its US entities sat with another provider, which acted as registered agent, handled annual filings and held the entity records. The arrangement looked settled. Annual reports went in on time, the entities appeared to be in good standing and nobody had reason to question the US records.
It also meant two providers, two contacts and two ways of working. The legal team received a separate invoice for each US filing and change, and had no single view of its entities worldwide.
WHAT WE FOUND
While reviewing directors’ appointments, our team compared the group’s US entity records with the state registries and its corporate documents.
We found 39 discrepancies across 22 US registrations. Among them:
- 4 directors and officers with no resolution behind their appointment. The state record listed them but the minute book had no decision appointing them.
- 5 officers who had left the group and were still on file in one or more states.
- 7 entities where the change filed in the state of formation had not been reflected in every state where the entity was registered to do business.
- 1 entity not in good standing.
None of these showed up in the group’s own records, because each record looked complete on its own. The differences appeared only when the three sources were compared side by side.
THE SWITCH
The group decided to move its US entities to Kalexius at its next renewal, so it never had to pay two providers at once.
- A named transition manager ran the move on a fixed timeline of three weeks.
- We filed the change of registered agent in bulk in five states and covered the state fees.
- We coordinated directly with the outgoing provider, so there was no gap in service of process.
- We migrated the group’s US entity data into Flagship®, Kalexius’s entity management platform, and checked it against the state records and the corporate documents before it went live.
RESULTS
Every discrepancy corrected. Our team flagged each one, the group’s legal team decided which version was right, and we filed the corrections: 47 filings in 5 states.
One provider worldwide. One point of contact and one compliance calendar for 24 entities in 8 jurisdictions.
Five invoices a year. One consolidated invoice per quarter for all services and state fees, and one annual invoice for the platform.
Checked every day. The Flagship® Compliance Monitor now compares the group’s US entity records with all 50 state registries and its corporate documents daily, and shows any discrepancy to the legal team the day it is found.
Find out what your US entity records would show.
Run a Compliance Scan on your US entities, or book a demo on your own portfolio.