Commercial contracts

We assist corporations in drafting, negotiating and managing contracts in a variety of scenarios and across different industries. Our teams support in-house legal functions in the following ways:

  • We outsource business as usual activities such as higher volume contract types which are transactional/lower value;
  • We take ownership of high volume re-papering and remediation projects;
  • We administer large volumes of data in relation to an organization’s contracts.

Kalexius helps reduce the pressure on the in-house function from a workload perspective and is more cost-effective than instructing law firms.

 

We offer these services across both sales side and procurement side contracts.

 

Kalexius offers full contract lifecycle management where this is required by a client.

Case studies

Cost-effective strategy for contract negotiation.
How we did it
Repapering 2000+ vendor agreements to reflect corporate changes.
How we did it

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services for legal departments, financial services, commercial contracts
Nathalie Lambert

PRACTICE HEAD

NLA   NLA   NLA

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Cost-effective strategy for contract negotiation

ISSUE

  • The client, a major player in the agri-food industry, was looking for extra resources to negotiate its sell and buy-side terms and conditions. Because the work was seasonal (October through May), hiring in-house made no sense. The work was being done by the existing in-house team who struggled to get the contracts ready in time and the business was unhappy about the lengthy contractual process.

SOLUTION

  • Kalexius set up an offshore contract negotiation team supervised by an onshore lawyer. The solution is supported by an online contracts platform where the client uploads incoming agreements, tracks their progress and downloads the final versions.

OUTCOME

  • We created metrics and made the contract negotiation cycle measurable, cost-effective and reliable, taking pressure off the client's shoulders.

KEY FACTORS

  • Kalexius drafted precise playbooks and training materials to enable the offshore team to manage most of the negotiation process. The offshore team gained enough experience to manage the process with minimal supervision by onshore lawyers.
  • Through the online contracts platform, the client can visualize progress of all ongoing negotiations and intervene to change priorities or give additional instructions for specific counterparties.
  • Kalexius’ quality control program ensures consistent and reliable outcomes from year to year, while continuous improvement efforts have allowed the team to reduce contract cycle time further every year.

Quick repapering of 2000+ vendor agreements to reflect changes in a corporate structure

ISSUE

  • The client needed to repaper 2000+ vendor agreements within a short period of time to reflect changes in its corporate structure. The repapering exercise was expected to give rise to multiple renegotiation/update requests beyond the entity change.

SOLUTION

  • Kalexius deployed an onshore team of lawyers supported by project management consultants and offshore delivery support coordinators. We devised a playbook and procedures focusing on ensuring quality while minimizing full renegotiation requests.

OUTCOME

  • 80% agreements were repapered within the deadline, with the remainder being held up mostly by commercial/admin issues beyond our client’s control.
  • Full or partial renegotiation requests were kept below 20%.

KEY FACTORS

  • Kalexius was given full control over the negotiation process, subject to final approval and escalation mechanisms in relation to high business impact issues.
  • The client allowed us to work from our systems and deploy our proprietary project management systems to achieve maximum productivity and efficiency.
  • We deployed our solid, practical approach to our legal project management, avoiding over-engineering and keeping closely to our lawyers’ actual needs and understanding of project management.

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